MField MEA Visitor Management Policy (VMP)

1. Purpose

The purpose of this Visitor Management Policy is to establish procedures and guidelines for managing visitors to MField MEA premises to ensure security, safety, and compliance with organizational standards.

2. Scope

This policy applies to all employees, contractors, visitors, and third parties accessing MField MEA premises.

3. Visitor Access and Registration

• Registration: All visitors must register upon arrival at MField MEA premises. This includes providing identification and contact information.
• Identification: Visitors will be issued a visitor badge or temporary access card upon registration, which must be prominently displayed while on-site.
• Escort Requirement: Visitors must be escorted by an authorized employee or host at all times during their visit.

4. Visitor Categories

• Scheduled Visitors: Visitors with pre-arranged appointments or meetings must be registered in advance through the designated scheduling system.
• Unscheduled Visitors: Visitors without prior appointments must be registered immediately upon arrival and their purpose of visit verified.

5. Visitor Responsibilities

• Compliance: Visitors are expected to comply with all security procedures, including presenting valid identification, wearing provided identification badges visibly, and following escort requirements.
• Behavior: Visitors must conduct themselves in a manner that does not disrupt operations or compromise security.

6. Access Control

Access to sensitive areas or operational zones is restricted to authorized personnel only. Visitor access to such areas must be approved by the respective department or manager.

7. Visitor Escort and Monitoring

Hosts are responsible for escorting visitors throughout their visit and ensuring they adhere to security and safety protocols.

CCTV cameras may be used to monitor visitor activities in public areas for security and safety purposes.

8. Visitor Departure

Upon departure, visitors must return their visitor badges or temporary access cards and sign out from the premises.

9. Compliance and Enforcement

Compliance with this Visitor Management Policy is mandatory for all employees and visitors. Non-compliance may result in denial of access or other disciplinary actions.

Security personnel and designated hosts are responsible for enforcing this policy.

10. Policy Review

This Visitor Management Policy will be reviewed annually or as necessary to ensure its effectiveness and alignment with organizational security objectives and regulatory requirements.